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Public EU AI Act template

Acceptable AI Use Policy

Clear guidelines for all employees on responsible use of AI tools in the workplace. Covers approved tools with data classification levels, prohibited uses, best practices for before/during/after AI use, and a reporting process for concerns.

Format
Word (.docx)
Length
6 pages
Category
Policy Documents

What is included

  • 5 general principles for responsible AI use
  • Approved AI tools matrix with data classification
  • 8 prohibited uses clearly listed
  • 4-level data classification guide
  • Best practices: before, during, and after AI use
  • Concern reporting process
  • Employee acknowledgment signature page

Use the template as an evidence structure

  1. 01

    First determine your role, system context and applicable obligation.

  2. 02

    Adapt fields, ownership and review cadence to your organization.

  3. 03

    Link completed sections to sources, decisions and measures actually taken.